Become an Odoo expert by “following the money"
S2, #20 - The Odootrailblazer newsletter is back. Odoo pricing, Odoo ROI.
Introduction
We are back!
Many people asked me to share about Portcities and Odoo, again.
We collected feedback and revamped our newsletter with a new approach with more Odoo and snap content.
Our promises?
We’ll make you an Odoo expert. So subscribe for exclusive pro tips, expert insights, and the latest news in the Odoo world!
Agenda
Odoo news
Odoo tips of the week
Portcities news
Quote of the week
Odoo news: price multi-countries
Odoo slightly changed the price of multi-countries clients and partners. As you may know, Odoo applies different prices depending on the country. For example, Standard Odoo costs EUR 19.90 per month per user in France, EUR 11.90 in Slovakia, USD 7.25 in Indonesia, and USD 13.50 in Malaysia.
If you use Odoo in more than one country, you need to be aware of this change: you will now pay the highest price among the countries you operate in (instead of the country where you have the most users).
For instance, if you have 1,000 users in India and 30 in the United States, you will pay the US price for all of them, according to the new Odoo policy.
As a workaround, there are some options you can consider. You can try to negotiate with Odoo for special cases, or you can split your Odoo system into two separate ones (one for each country). The only downside is that you will also lose some multi-national integration. On the other hand, you will pay the local price for each system AND have more flexibility in applying different configurations for each system.
If you want to learn more about Odoo pricing and the total cost of ownership (all the expenses related to buying, implementing, hosting, and supporting Odoo), we have prepared a summary document for you. Just click the link below and view it for free. 👇
Odoo tips of the week
This week, I want you to think about, “Why do YOU implement Odoo?”
A lot of people make the mistake of forgetting why they decided to implement Odoo in the first place. The impact? No clear vision of what they want to achieve with the ERP implementation.
You need to formalize all the reasons why you implement an ERP. Think about how much value it will add to your business. This will help you focus on making better decisions before and during your implementation. Here are some questions to guide you:
Before the implementation:
What application or feature should be included in the scope of my implementation?
How do I phase my project? Which applications need to roll out this year?
During the implementation:
How do we prioritize the user requests for features or customizations?
Have we covered everything in our scope? Do we have all the reports needed to achieve our expected business improvements? Does the planned ERP business process match our vision?
So, what could be the main reasons for implementing an ERP such as Odoo? They usually fall into 3 categories:
You expect specific business metrics improvements such as growing your revenue, improving your margin, or reducing your inventory.
You have the vision to change your business model with digital solutions, such as self-service (e-commerce, tablets to order in a restaurant, etc.) that will enhance your customer satisfaction and competitiveness.
You need a solid IT backbone that supports your innovation goals (which are related to the previous two points).
It’s important to write down all the reasons why you want to use the software - specifically, how it will help your business. The video says it all. It is smart to “follow the money” and focus on the changes that will bring the biggest benefits.
The most common savings in ERP are:
Reducing “purchase expenses” with the Purchase app. Most companies spend 20-40% of their revenue on purchasing materials and services. However, they lack strong processes and systems for controlling it.
Optimizing your inventory by integrating the Inventory app end-to-end with Sales, Purchase (and Manufacturing). Generally, you will see a trend of improved customer satisfaction and inventory level reduction.
Better manage your Accounts receivable. Naturally, you’ll spend less time, reduce the number of write-offs, and increase your operating cash flow.
Reduce process inefficiencies due to systems and processes integration. This way you’ll reduce labor costs and human errors.
Portcities news
Last year, we finally migrated our internal ERP to Odoo 16 from Odoo 11! And this month, we finally migrated the remaining apps to Odoo 16: Accounting and Sales.
The migration took 3 months of preparation. Here is what we did:
We migrated all our 12 legal entities to the new Odoo Accounting.
We use a 99% standard Odoo setup for the Sales app. We also started to use the Sign app.
We just started to use Odoo Knowledge for our sales & marketing team.
We kept our current solutions for managing our KPI and group dashboard, using the OCA reporting engine + the BI solution Metabase:
The expected business benefits?
With Odoo quotation templates, now we can create quotes faster and easier. It helps us reach smaller businesses, who might have missed our offers before.
The upgrade also improves our customers’ experience and saves time by signing contracts and quotes online
Moreover, we increase the efficiency of our accounting team - thanks to the many usability improvements of the latest version
Quote of the week
"Walk the talk"
It’s a nice way to say that in business, leaders need to show an example by actually doing what they recommend. As such, we use Odoo a lot internally and in the most standard way.
This is also one of the reasons we migrated to the latest version, to showcase to our clients that we are also using the same system.
Last but not least…
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